FieldClear

Stop managing training certificates in Excel.

Upload your existing training matrix and instantly see who’s current, what’s expiring and what’s missing.

Built for UK contractors, trades and facilities teams.

Upload my matrixStart from scratch

14-day free trial. No card required.

Your spreadsheet doesn’t tell you what needs attention.

A spreadsheet is a record. It waits to be asked. It never tells you that something lapsed last Tuesday.

  • Certificate expiries get missed

    One outdated spreadsheet can create last-minute problems before a job starts.

  • Evidence is scattered

    Certificates live across email, shared drives and individual folders.

  • No clear workforce view

    It takes too long to answer: “Who is actually ready?”

  • Admin keeps repeating

    Teams manually update dates, colours and spreadsheets every week.

How it works

From spreadsheet to live matrix in minutes.

No implementation project. No onboarding calls. Start with the file you already maintain.

  1. Step 1: Upload your matrix

    Import your existing Excel or CSV file.

  2. Step 2: We organise it

    Map workers, roles, requirements and expiry dates.

  3. Step 3: See what needs attention

    Instantly see expired, expiring and missing requirements.

You review the import before anything is created.

Column names rarely match between spreadsheets, so we suggest a mapping and let you correct it. Names, roles, qualifications and expiry dates all come across. Anything you don’t need can be skipped.

Upload my matrix

14-day free trial. No card required.

The matrix

See your whole workforce at a glance.

Stop hunting through spreadsheets. One matrix shows the status of every worker and every assigned requirement.

Current
In date and on record
Expiring soon
Expires within your chosen window
Expired
Past its expiry date
Missing
Assigned but no record held
Not required
Not assigned to this role

Filter it down

  • Search
  • Role filter
  • Team filter
  • Show only issues
  • Expiring within X days
Upload my matrix

14-day free trial. No card required.

Dashboard

Know what needs attention today.

You should not have to analyse your compliance data. The system tells you what to do next.

Most reporting tools hand you a chart and leave the thinking to you. This is a work list: three expired certificates, seven expiring within 30 days, five missing documents — each one a link to the workers involved.

Open it on Monday morning and you know what the week needs, without opening a spreadsheet or asking anyone.

Reminders

Never discover an expired certificate at the last minute.

Automatic reminders before expiry. No more manual diary checks.

  • Reminders go out before the expiry date, not after
  • You choose the warning period and who receives it
  • Every reminder links straight to the workers involved
  • Nothing depends on someone remembering to look

Worker records

Certificates and evidence in one place.

Open a worker and instantly see their training records, expiry dates and supporting evidence.

The certificate lives on the record, not in a folder someone named three years ago. Attach PDFs and photos, set the expiry once, and the matrix keeps the status current from then on.

When a client or principal contractor asks for evidence, it is already assembled.

Roles & requirements

Track the right requirements for the right people.

Electricians do not need the same records as supervisors or general operatives. Create roles, assign requirements, and let the matrix show what is missing automatically.

Start from suggested templates, then customise them for your organisation. Add a requirement to a role and every worker in that role is checked against it immediately.

Requirements are defined and reviewed by you. FieldClear does not decide what training is legally required for your workers or your activities.

Readiness

Know who meets their assigned requirements before they go to site.

Filter your workforce to identify people whose assigned requirements are current and complete.

Three states, and no ambiguity about what they mean: Ready — meets the requirements assigned to their role. Action needed — something is expiring soon. Requirements missing — expired, or no record held.

It is a view of your own records against your own requirements, which is exactly what you need before allocating a crew.

Built for contractors and field teams.

Different trades track different things. The matrix reflects the requirements your organisation assigns, not a fixed list.

You can keep using Excel. But Excel won’t chase expiries for you.

Excel is flexible, familiar and free, which is exactly why almost every contractor starts there. The limitation isn’t the spreadsheet — it’s that a spreadsheet can only tell you what someone last typed into it.

  • Keeping it up to date

    ExcelManual updates
    FieldClearLive matrix

  • Showing status

    ExcelManual colour coding
    FieldClearAutomatic status updates

  • Expiry warnings

    ExcelNo automatic reminders
    FieldClearExpiry reminders before the date

  • Certificates and evidence

    ExcelStored elsewhere
    FieldClearAttached to the worker record

  • Versions

    ExcelEasy to create multiple versions
    FieldClearSingle source of truth

  • Finding what matters

    ExcelHard to see what changed
    FieldClearFilters and actions

  • History

    ExcelNo audit history
    FieldClearActivity history

Plenty of contractors run a perfectly good spreadsheet for years. The question isn’t whether Excel works — it’s whether anyone is checking it the week something quietly expires.

Free download

Need a training matrix template?

Download our free Construction Training Matrix Excel template. Worker rows, requirement columns, expiry dates and conditional formatting already set up.

Download free template

Already have one?

Turn your spreadsheet into a live matrix with automatic expiry reminders.

Upload my matrix

Pricing

Simple pricing based on workforce size.

Every plan includes the whole product. The only thing that changes is how many workers you’re tracking.

  • Starter

    £29/month

    Up to 25 active workers

    For smaller contractors moving off a single spreadsheet.

    Start 14-day free trial
  • Most common

    Growth

    £59/month

    Up to 75 active workers

    For growing teams with several roles and requirement sets.

    Start 14-day free trial

  • Pro

    £99/month

    Up to 200 active workers

    For established contractors managing multiple teams and sites.

    Start 14-day free trial

Every plan includes

  • Live training matrix
  • Certificate and evidence storage
  • Expiry reminders
  • Spreadsheet import (Excel or CSV)
  • Roles and assigned requirements
  • Users and permissions
  • Activity history
  • Filters, search and saved views
  • Data export
  • Email support

14-day free trial. No card required.

View pricing in full

What you can expect from us

We’re new, so we’re not going to show you a wall of logos. Here’s what we can tell you straight.

Built for UK contractors
CSCS, ECS, IPAF, PASMA, F-Gas and your own requirements
Import what you already have
Excel or CSV, mapped and previewed before anything is created
Secure document storage
Encrypted in transit and at rest, isolated per organisation
Transparent pricing
Published rates from £29/month. No sales call required.
No card for the trial
14 days, full product, nothing to cancel
Your data stays yours
Export your workers, records and evidence at any time

Questions people ask before signing up

Can I import my existing Excel training matrix?

Yes. Upload an Excel or CSV file, map the columns to workers, roles, qualifications and expiry dates, then preview the result. Nothing is created until you confirm the import.

Do I have to set everything up manually?

No. Existing spreadsheets can be imported, and common qualification names such as CSCS, IPAF and PASMA are suggested as you go. You can also start from a suggested role template and adjust it.

Does the software tell me which qualifications are legally required?

No. The system helps you track the requirements your organisation assigns. You remain responsible for determining what applies to your workers and activities. We do not provide legal or health and safety advice.

Can I store certificates?

Yes. Attach supporting evidence such as PDFs and images to worker records, so the certificate sits alongside the expiry date rather than in a separate folder.

Can I track subcontractors?

Yes. Workers can be recorded as employees, subcontractors, agency workers or other worker types, and you can filter the matrix by type.

Can I get reminders before certificates expire?

Yes. The system monitors expiry dates and sends reminders in advance. You choose how far ahead reminders are sent and who receives them.

Is this an LMS?

No. The product tracks workforce qualifications, evidence and expiry dates. It does not deliver e-learning courses or assessments.

Can multiple managers use it?

Yes. Invite other users and set permissions so people see and change only what is appropriate for their role.

Is my data private?

Each organisation's data is isolated from every other organisation's. Documents and records are encrypted in transit and at rest, access is controlled by user permissions, and you can export or delete your data at any time. We host in the UK and EU.

Looking for something specific?

Training matrix softwareCertificate expiry trackerConstruction training matrix

Your training matrix already exists. Make it useful.

Upload your spreadsheet and turn it into a live view of who’s current, what’s expiring and what needs attention.

Upload my matrixStart from scratch

14-day free trial. No card required.